Yellow highlighting represents subjects she does independently. Blue highlighting represents subjects we do together (she and I) or subjects we do with Y2 brother. Days that are "white" or not highlighted are days when she doesn't have that subject. The two columns after the subject name are how much time she spends on that subject (approximately) and if she does it Independently or Together.
I do try to give her the same approximate time "in school" every day, so I try to stagger the longer subjects that are not daily subjects.
I fill in the template in pencil so I can note that day we were in school. If we go on a field trip, I note that at the bottom (under "Other"), and we have the option to count that day as a school day. I put the total number of school days on the blank row above the Days. If I had a scanner, I'd just scan a sample page and show you! I fill in each week in pencil, and this works really well because she or I can move things around or write notes about a particular thing that happened that day.
How this guide is populated...
I put her list of books at the bottom and give them acronyms. I print out 12 sheets for 12 weeks (which is one term for us). I will insert the acronyms on the days that I would suggest she read or complete that particular subject. Some are the same across the week (foreign language, folk song). Some change daily, e.g. Bible, where we complete the Calvary Chapel (CC) curriculum on MWF and work on memorizing a book of the Bible (Ephesians) on TTH.
I know you love details, so here is an example week...
Bible: CC257, Eph 4, CC258, Eph 4, CC259
Folk Song: Scarborough Fair every day
Math: 56, 57, 58 59, 60 (pages in her math text)
Copywork: Print Pg3, Cursive Pg3, P4, C4, Nothing (this is a test day for dictation, so she doesn't have to do copywork)
Dictation: Week2 selection, W2, W2, W2, Test
Literature: AOF, KA, PP, KA, PP
French: Learnables every day
American History: TCOO, OTT, TCOO, OTT, Timeline work
World History: ALW, OIS, ALW, OIS, Timeline
Science: Nothing, SOI, CLNR, JK, Lab
Geography: Nothing, Nothing, MWA, MWA, Nothing
Plutarch: We have a guide that ensures we complete Plutarch in one week, so we go through that week's section on Monday
Typing: She does "Type to Learn 4" on MWF
Poetry: We read and discuss a new poem e/o week. This is because she is reading much longer poems by Longfellow, and they take more than one week to get through.
Art/Architecture: CHOA on Monday together
Composer Study: We alternate composer and artist study e/o week. I write in the name of the piece of music or art we are doing that week.
Picture Study: See above.
Nature Study: I write in whatever we happened to have studied that week, depending on the season.
Shakespeare: AYLI, then I write in how much we completed that week.
Handicraft: I write in what we accomplished in crafts that week, though lately it's not been one craft but a variety!
Psl Development: I write in what habit or character trait we've discussed that week.
Family Readalound: We enter the name of the book we are reading at the time.
Other: Here I note her additional reading (H) or a co-op she's doing or a field trip we've taken or a particular activity that I consider school related.
How do you tell her how much she is to read in a particular book per week?
Great question, and I'm happy to say that this is mostly done for you on the AO website. The AO Year provides a weekly reading schedule, and I just copy it from there into a table and print out that table. For Week 2, if she is to read Story of Inventions, she looks at the SOI table and sees that she is to read pgs. 11-24 that week. Pretty simple.
Feel free to ask questions in the comments. I am positive I've forgotten to mention something!